Exact Specialty Products
ABOUT PRODUCTS SERVICE FAQ
F.A.Q.

1. How do I know if the fluids I am currently using are really registered?
2. What is CFIA?
3. What is NSF?
4. Who should be using approved food grade lubricants?
5. What is the Exact Advantage?
6. What are your container sizes?
7. What is you return policy?
8. I have an unusual application that might require something special can you make it for me?
9. How do I know if I need H1 or H2 products?
10. What do I do with my empty containers?



1. How do I know if the fluids I am currently using are really registered?

Many companies will claim or suggest they meet CFIA or NSF standards. There is a big difference is between claiming to meet those standards versus actually being registered with the correct authorities. Products that claim to meet standards, but are not registered, are not accepted or shown in either the NSF or the CFIA websites. It is easy to confirm the product you are using is registered by visiting the CFIA (English/French) or the NSF.


2. What is the CFIA?

The CFIA is a Government of Canada body and the following is an excerpt from the CFIA’s website.


Our Vision

To excel as a science-based regulator, trusted and respected by Canadians and the international community.

Our Mission

Dedicated to safeguarding food, animals and plants, which enhances the health and well-being of Canada's people, environment and economy.

http://www.inspection.gc.ca/english/agen/broch/broche.shtml
 


3. What is the NSF?

The following is an excerpt from the NSF website.


NSF International, The Public Health and Safety Company™, a not-for-profit, non-governmental organization, is the world leader in standards development, product certification, education, and risk-management for public health and safety. For 60 years, NSF has been committed to public health, safety, and protection of the environment. While focusing on food, water, indoor air, and the environment, NSF develops national standards, provides learning opportunities through its Center for Public Health Education, and provides third-party conformity assessment services while representing the interests of all stakeholders. The primary stakeholder groups include industry, the regulatory community, and the public at large…

http://www.nsf.org/business/about_NSF/

 
4. Who should be using approved food grade lubricants?

Food Grade Lubricants should be used in any food processing, cosmetics or pharmaceutical facility whether it is for human or animal consumption. These products should be used throughout the entire manufacturing process i.e. from the time any raw materials arrives until the finished product has been processed, packaged and is ready for shipment. This practice is strongly suggested by the CFIA and NSF.

 
5. What is the Exact Advantage?

Technical Support – All technical support is handled directly by trained Food Grade Lubricant Representatives with the assistance of our onsite chemists. To contact our Technical Support you can call us Toll Free at 800-265-3689 or e-mail us at inquiries@exactspecialty.com

Customer Service – Customer Service at Exact Specialty Products is handled by trained and certified representatives. We understand the importance of customer service and we will work with you to achieve your goals so you are successful.

Laboratory Support – Our onsite laboratory has the ability to perform almost any test necessary. This service is performed free of charge to anyone registered on our website. It is not necessary to be a customer to take advantage of this service.

24/7 Online Accessibility – By using our website you are able to stay up to date on material safety data sheets whenever it is convenient for you.

Quick Response Team – Exact is dedicated to bringing you answers as fast as possible. If you submit an inquiry we will respond to you by 12:00 Noon E.S.T. the following business day.

Product Performance – We only use the finest additives and base oils to manufacture our finished products. Each batch is manufactured using very specific instructions and is prepared by trained personnel following our ISO 9001 System.

 
6. What are your container sizes?

Our liquid products are packaged in 19 litre/5 U.S. Gal. plastic pails, 208 litre/55 U.S. Gal. steel drums, 1,250 litre/330 U.S. Gal. plastic One-Way Totes. Our greases are sold in 400 gm./14 oz. plastic tubes (10 tubes per carton), 17 kg./37 lb. pails, 55 kg./121 lb. steel kegs and 180 kg./396 lb. Open Head Steel Drums.

 
7. What is Exact’s return and/or cancellation policy?


Exact Specialty Products Return & Cancellation Policies

Our customers may return undamaged unopened goods within one year of initial shipment from Exact Specialty Products. Any re-labeling costs or container damage repair costs will be deducted from the return credit plus a 15% restocking charge will apply. Customers will receive a Return Credit for the remaining value and that amount will be issued to the credit card used at the time of purchase. No cash refund will be provided. All Freight and/or Customs charges relating to return of goods are the responsibility of the party making the return.

Exact Specialty Products Return Procedure

For environmental and security reasons, as well as to protect the health and safety of Exact Specialty Products employees, we do not accept receipt of any fluid or chemical shipments that are unanticipated or unaccompanied by a Return Authorization Number. To avoid unnecessary freight charges, please follow the following procedure:

·          Request permission to return goods to Exact Specialty Products through either your Customer Service Representative or your Sales Advisor.

·          If request is approved you will receive a Return Authorization Form with a Return Authorization Number on it.

Please include a copy of the Return Authorization with your shipping documents. 

When the return products are shipped, immediately notify Exact Specialty Products in writing of the date of shipment, name of courier, Tracking #, and the applicable RAN. 

Exact Specialty Products Cancellation Policy

Within 24 hours after receipt of order, provided the product has not been shipped orders may be cancelled at no charge to the customer. This can be done by calling an Inside Sales Coordinator at 800-265-3689.
 


8. I have an unusual application that might require something special. Can you make it for me?

Exact carries a large variety of food grade lubricants that cover most applications. If you have an application and cannot find the proper product on our website please contact us. We will be glad to assist you.

 
9. How do I know if I need H1 or H2 products?

The following can be found on our acceptance letters from the NSF::


H1 products are acceptable as lubricants with incidental food contact, for use in and around food processing areas.  Such compounds may be used on food processing equipment as a protective anti-rust film, as a release agent on gaskets or seals of tank closures, and as a lubricant for machine parts and equipment in locations in which there is a potential exposure of the lubricated part to food.  The amount used should be the minimum required to accomplish the desired technical effect on the equipment.  If used as an anti-rust, the compound must be removed from the equipment surface by washing or wiping, as required to leave the surface effectively free of any substance which could be transferred to food being processed.

H2 products are acceptable as lubricants where there is no possibility of food contact in and around food processing areas.  Such compounds may be used as lubricants, release agents, or antirust films on equipment and machine parts in locations in which there is no possibility of the lubricant or lubricated part contacting edible products.
 

 
10. What do I do with my empty containers?

Exact containers are not meant to be returned. Our steel drums can be sold or shipped to any metal recycler provided they are empty. If you are in the United States or Canada our bulk containers are sought after by many fuel companies. You can also return the bulk containers to the “Return Net System” at 1-888-758-SHIP. All the appropriate information is on each bulk container.